Councillors

Roles within a Community Council

Chairperson

• Ensures Community Council meetings are properly conducted

• Represents the Community Council when dealing with outside bodies, groups, individuals and the Press

• Assists with the preparation of the agenda for Community Council meetings

Vice-Chairperson

• Stands in for the Chairperson if they are unable to be present

Secretary

• Preparing and issuing the Agenda

• Drafting the Minutes of the Meeting

• Answering all correspondence

• Circulating information to Members including agendas and minutes

• Looking after visitors

• Arranging the venue for meetings

• Keeping general records of the Community Council

• Keeping up to date contact details for all Community Council Members and advising the CCLO of any amendments

• Liaison with officials of the local authority

Treasurer

• Taking all reasonable steps to ensure that monies due are received and that creditors are paid

• Keeping accurate records of all financial transactions including keeping receipts, invoices and all written records of expenses

• Having responsibility for the cheque book 

• Managing the Community Council bank account

• Reporting the current financial position at Community Council meetings

• Preparing accounts for the independent examiner and AGM

Planning Officer

• Identifies any planning applications coming up in the community

• The first point of contact for Planning Officers 

• Co-ordinate responses on behalf of the Community Council